Advising Services Coordinator

Seattle University,

Student Academic Services
Last Posted:

Tue, Nov 10th, '20


Open until filled.

Start Date:


Last Updated:

Tue, Nov 10th, '20


Advising Services Coordinator

FLSA Status: Exempt
Months Per Year: 12
Hours Per Week: 37.5

Position Description
Seattle University has an exciting, dynamic opportunity for an Advising Services Coordinator to join our community. Under the combined direction of the Director of Premajor Studies and the Assistant Provost for Student Academic Engagement, this role will initiate, coordinate, develop, disseminate and/or present academic advising information resources (print, web, presentation, etc.) and training that supports the delivery of consistent, accurate, and effective advising to students throughout the university. This position will also manage a small advising caseload.

Essential Job Functions
Material/Resource Creation 30%

Design innovative, aesthetically pleasing web, video, and printed resources, and advising tools for new and continuing students, faculty and professional advisors, based on best practices.
Research and utilize web tools and software to create dynamic tutorials for students with an eye toward accessibility.
Develop and maintain a dynamic academic advising website, including ongoing maintenance of programs of study and course offerings.
Work collaboratively with all advising programs cross-campus to create resources that are effective for all stakeholders.
Coordinate all stages of annual advising material production cycles for events such as orientation and welcome week.
Produce and administer advising assessments and reports.
Proactively solicit input from advisors and students regarding material/resource creation.

Advisor Coordination 30%
Identify opportunities for advisors to improve systems with an equity lens to increase student persistence.
Build dynamic partnerships with all advising programs across campus to encourage collaboration, consistency, and reduce duplication. (Advising Network)
Proactively collaborates with Admissions and campus partners to establish and coordinate cross-campus transfer student advising and registration. (Transfer Network)
Act as liaison to faculty trainers.
Keep abreast of new, innovative advising practices by engaging in professional associations, reading current literature, and researching other institutions.
Proactively solicit input from advisors regarding advisor training and development.
Utilize skills in project management to assist in coordinating cross-campus advising approaches.

Student Contact/Support 40%
Advises Premajor Studies students, including developing strong advising relationships.
Provides support for students in their discernment process of choosing a major.
Assists with scheduling decisions.
Effectively communicates policies and procedures.
Maintains confidential documents and student records.
Processes forms according to standards of practice.
Guides students through holistic educational planning and monitors student progress until a major is chosen.
Coordinates advising services for students who have been placed on probation and/or who have been referred by faculty and staff for specialized advising, including the development and follow-up of action plans with the student.

Marginal Job Functions
Serves on committees as requested.
Perform other duties as assigned.

Minimum Qualifications

Bachelor's degree and three years experience in higher education or advising or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Experience working with people of diverse backgrounds; excellent cross-cultural skills
Experience in developmental academic advising or academic advising support.
Excellent interpersonal written and oral communication skills.
Demonstrated skills in collaboration and team-building.
Passion for serving college students and assisting them to be successful.
Experience with development of printed materials and online resources.
Proficiency in Microsoft Office-Word, Excel, Publisher, Outlook.

All candidates must show a demonstrated commitment to equity, justice, and the
university's mission, vision, and values. All positions at Seattle University require a criminal history background check.

Preferred Qualifications
Master's degree.
Experience with website creation, development, and maintenance.
Experience with graphic design, including Adobe Spark, InDesign, Photoshop.
Familiarity with Mac computers and operating systems, Canvas, Qualtrics, Camtasia.
Demonstrated skills in project management.
Understanding of and appreciation for Jesuit higher education.
Event planning experience with strong attention to detail.

Benefits at a Glance
Consistent with its fundamental Jesuits value, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental and vision insurance programs. You may also take advantage of 100% tuition remission benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Christmas break closure, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at:

Application Instructions
Please submit cover letter and resume along with application when applying. Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870. Job postings are open until filled, unless otherwise specified.

To apply, visit:

Copyright ©2017 Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency